Project Administrator

Myers & Sons Construction; Glendale (CA); On-site; USD 60,000 - 76,000; Full time

Benefits offered by this job

Health insurance

8% 401K match

Paid time off

EAP

Voluntary insurance plans

FSA/Dependent Care FSA

Job summary

Myers & Sons Construction is seeking a Project Administrator for our Glendale, California multi-year joint venture project. The role supports daily site operations, ensuring clear communication, precise documentation, and smooth coordination between project staff, field crews, vendors and the corporate office.

Key duties include document control, subcontractor/vendor coordination, progress tracking, and payroll-related support.

Qualifications

• Experience in construction administration or related field preferred.
• Strong proficiency with Microsoft Office (Word, Excel, Outlook) and construction software (Viewpoint, Bluebeam).
• Excellent communication and organizational skills.
• Ability to multitask and manage competing priorities.
• Knowledge of basic accounting or job costing is a plus.
• High attention to detail and accuracy.

Responsibilities

• Document Control and filing for the project.
• Assist project managers with scheduling, tracking, and documentation.
• Distribute submittals, RFIs, change orders, and meeting minutes.
• Track deadlines, permits, inspections, and compliance documents.
• Coordinate with subcontractors and vendors for paperwork and scheduling.
• Assist with timecards and payroll administration.
• Review and process vendor invoices.
• Onboard new subcontractors and suppliers.
• Manage emails and general office correspondence.
• Prepare reports, memos, letters and other documents.
• Order office and job site supplies.

Skills

communication

organization

multitasking

attention to detail

Tools

Microsoft Office

Viewpoint

Bluebeam

Job description

We are currently looking for a Project Administrator to join our team on our multi-year joint venture project in Glendale, California.

The position supports daily operations for the project site. This role ensures efficient communication, accurate documentation, and smooth coordination between project staff, field crews, vendors, and corporate office. The position requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities

• Document Control
• Assist project managers with scheduling, project tracking, and documentation
• Distribute project submittals, RFIs, change orders, and meeting minutes
• Track project deadlines, permits, inspections, and compliance documents
• Coordinate with subcontractors and vendors for paperwork and scheduling
• Assist with timecards and payroll administration
• Review and Process vendor invoices
• Request and Track Subcontractors compliance
• On boarding
• Manage e-mails, and general office correspondence
• Prepare reports, memos, letters, and other documents
• Order office and job site supplies

Skills & Qualifications

• Experience in construction administration or related field preferred
• Strong proficiency with Microsoft Office (Word, Excel, Outlook) and construction software (Viewpoint, Bluebeam, etc.)
• Excellent communication and organizational skills
• Ability to multitask and manage competing priorities
• Knowledge of basic accounting or job costing is a plus
• High attention to detail and accuracy

Schedule:

• 8-hour shift
• Fully on-site in our NoHo Office (Glendale, CA)
• Monday to Friday
• Health Insurance (Medical/Dental/Vision) – our company covers 80% of the healthcare cost for our employees and their dependents. Employees are responsible for the remaining 20%, which is pre-taxable.
• Flexible Spending Account (FSA/Dependent Care FSA)
• 401K with 8% Match
• Life Insurance
• Employee Assistance Plan (EAP)
• Voluntary insurance plans available-Accident/Critical Illness/Cancer/Hospital Indemnity/Life and AD&D
• Paid time off
• Work in a collaborative environment that fosters creativity, support and mutual respect.

Myers & Sons Construction is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, religious beliefs, marital status, genetic information, national origin, disability, or protected veteran status