Project Administrator

Ultimate Staffing; Sacramento (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Ultimate Staffing is seeking a Project Administrator in Sacramento, CA to support multiple construction projects with documentation, scheduling, and reporting. You will liaise between project teams, subcontractors, and clients in a fast-paced setting.

The role emphasizes strong organizational, communication, and multitasking skills, with a 7:30 AM–4:00 PM schedule and a pay rate of $25.00–$30.00 per hour. Prior construction industry experience is preferred.

Qualifications

• 2+ years of project administration or construction administration experience.
• Experience working in the construction industry preferred.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite, including Excel and Word.
• Experience with construction management software is a plus.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative support to Project Managers and construction teams.
• Maintain project files, contracts, permits, change orders, and correspondence.
• Track project schedules, deadlines, and deliverables.
• Prepare and distribute meeting agendas and meeting minutes.
• Coordinate with subcontractors, vendors, and clients regarding project documentation.
• Process purchase orders, invoices, and project-related paperwork.
• Assist with bid packages, submittals, RFIs, and project closeout documentation.
• Update project tracking logs and reports.
• Ensure documentation complies with company standards and project requirements.
• Support day-to-day office operations as needed.

Skills

Project administration

Construction industry experience

Time management

Communication

Attention to detail

Excel

Word

Tools

Microsoft Office Suite

Construction management software

Job description

Location: Sacramento, CA
Pay Rate: $25.00 - $30.00 per hour
Schedule: Monday through Friday, 7:30 AM - 4:00 PM

Project Administrator

Position Summary

The Project Administrator will provide administrative support for multiple construction projects, assisting with documentation, scheduling, reporting, and communication between project teams, subcontractors, and clients. This role is ideal for someone who thrives in a fast-paced construction environment and enjoys managing multiple priorities.

Key Responsibilities

• Provide administrative support to Project Managers and construction teams
• Maintain project files, contracts, permits, change orders, and correspondence
• Track project schedules, deadlines, and deliverables
• Prepare and distribute meeting agendas and meeting minutes
• Coordinate with subcontractors, vendors, and clients regarding project documentation
• Process purchase orders, invoices, and project-related paperwork
• Assist with bid packages, submittals, RFIs, and project closeout documentation
• Update project tracking logs and reports
• Ensure documentation complies with company standards and project requirements
• Support day-to-day office operations as needed

Qualifications

• 2+ years of project administration, construction administration, or related experience
• Experience working in the construction industry preferred
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite, including Excel and Word
• Experience with construction management software is a plus
• Excellent written and verbal communication skills
• Ability to prioritize tasks and manage multiple projects simultaneously
• High attention to detail and accuracy

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.