Project Administrator

AppleOne Employment Services; Milpitas (CA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Quality medical and dental plans

Pension and profit sharing

State‑of‑the‑art computer systems and training

Job summary

AppleOne Employment Services is seeking an experienced Project Administrator for a direct hire opportunity in Fremont, CA. This role involves providing essential administrative support to construction teams, ensuring project documentation, scheduling, and communication are well-organized from start to finish.

The ideal candidate will thrive in a collaborative environment, supporting both field and office teams. Competitive compensation includes a salary range of $80,000 to $90,000 per year along with employee benefits in a reputable organization known for valuing its staff and offering professional growth.

Qualifications

• Experience in project administration within a construction environment.
• Strong organizational skills to manage documentation and communication.
• Familiarity with project management and scheduling processes.

Responsibilities

• Organize and maintain project documentation efficiently.
• Act as a communication point for all project stakeholders.
• Track and support project scheduling and procurement activities.
• Assist with contract administration and budget tracking.
• Prepare status reports and project materials for managers.

Job description

Job Summary

We are seeking an experienced Project Administrator for a direct hire opportunity with a well‑established general contractor in Fremont, CA. This is an excellent opportunity to join a respected construction organization known for treating employees as a top priority and building long‑term partnerships with clients, contractors, architects, developers, and team members.

The Project Administrator will provide critical administrative and coordination support to construction project teams, helping keep documentation, schedules, communication, procurement, and project reporting organized from project start through completion. This role is ideal for a construction administrative professional who enjoys being at the center of project activity, supporting field and office teams, and helping ensure projects stay on track.

This organization offers a collaborative, team‑focused culture with supportive leadership, competitive compensation, strong employee benefits, training, and modern systems. With a significant regional presence and a strong reputation in commercial, office, and general contracting projects, this role offers stability, professional growth, and the opportunity to contribute to high‑quality construction projects across the region.

Key Responsibilities

• Organize and maintain project documentation, including contracts, change orders, drawings, specifications, RFIs, submittals, permits, licenses, and project files.
• Serve as a key communication point for project teams, clients, subcontractors, vendors, regulatory agencies, and other stakeholders.
• Support project scheduling by tracking timelines, milestones, procurement schedules, material deliveries, meetings, site visits, and inspections.
• Assist with contract administration, subcontractor and vendor agreements, invoices, change orders, expense tracking, and project budget records.
• Prepare project status reports, meeting documentation, schedules, risk updates, and other project materials for project managers and leadership.
• Support quality control, compliance, safety documentation, inspections, audits, resource tracking, and subcontractor coordination.

Compensation and Benefits

• Salary range: $80,000 to $90,000 per year.
• Direct hire opportunity.
• Competitive wages.
• Quality medical and dental plans.
• Pension and profit sharing.
• State‑of‑the‑art computer systems and training.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here.

The pay transparency policy is available here.

For temporary assignments lasting 13 weeks or longer, AppleOne offers major medical, dental, vision, 401k, and statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E‑Verify program in certain locations as required by law. Learn more about the E‑Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment‑qualified applicants with arrest and conviction records, including the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.