Project Administrative Coordinator

Entrusted; Town of Florida (NY); On-site; USD 37,000 - 52,000; Full time

Benefits offered by this job

401(k)

Health insurance

Dental

Vision

PTO

Paid holidays

SmartDollar

Gym reimbursement

Job summary

Entrusted in Jupiter, FL is seeking a Project Administrative Coordinator (internally called Project Support Coordinator) to manage the administrative and logistical side of insurance claim files. The role involves preparing and submitting documentation, communicating with adjusters, and keeping files moving so Project Support Managers can focus on higher-level negotiations.

This full-time, in-office position offers hourly pay of $18-$25, with benefits including 401(k), health/dental/vision, PTO

Qualifications

• Strong work ethic and integrity.
• Teachable attitude and ability to learn quickly.
• Detail-oriented with solid organizational and time management skills.
• Clear, professional verbal and written communication.
• Ability to work in a fast-paced, deadline-driven environment.
• Typing speed of at least 50 words per minute.

Responsibilities

• Prepare and send invoices and estimates to adjusters.
• Initiate contact with adjusters on invoice files and manage calls.
• Conduct limited invoice negotiations and escalate when needed.
• Maintain accurate file documentation in Hubspot and other systems.
• Coordinate with internal teams to resolve discrepancies and gather missing info.
• Monitor files for timely updates and escalate stalled items.
• Ensure documentation complies with standards.
• Participate in team and company-wide meetings.
• Other duties as assigned.

Skills

Strong work ethic

Teachable attitude

Detail oriented

Time management

Verbal and written communication

Typing 50 wpm

Administrative experience

Job description

Project Administrative Coordinator (internally called Project Support Coordinator)

Full-Time | In-Office Position

Jupiter, FL

$18 - $25 per Hour

Join Our Growing Team

Entrusted is hiring a Project Administrative Coordinator to manage the administrative and logistical side of insurance claim files. You'll prepare and submit documentation, communicate with adjusters, and keep files moving so our Project Support Managers can focus on higher-level negotiations. This role plays a critical part in keeping jobs on track for our team members and our clients.

Responsibilities

• Prepare and send completed invoices and estimates to adjusters
• Initiate contact with adjusters on invoice files, including handling hold times and routing calls appropriately
• Conduct limited invoice negotiations, escalating higher-level negotiations and estimate files as needed
• Maintain accurate file documentation, job notes, and updates in Hubspot and other company systems
• Communicate with internal team members to resolve file discrepancies or gather missing information
• Monitor assigned files to ensure timely updates and movement, escalating stalled files when needed
• Ensure all documentation complies with company and carrier standards
• Participate in scheduled team meetings and company-wide meetings
• Other duties may be assigned

Qualifications

• Strong work ethic and integrity
• Teachable attitude
• Detail-oriented with strong organizational and time management skills
• Clear, professional verbal and written communication
• Comfortable working in a fast-paced, deadline-driven environment
• Typing speed of at least 50 words per minute
• General administrative or customer service experience preferred, not required

What We Offer

• $18 - $25 per hour, based on qualifications
• 401(k), health/dental/vision, PTO, and paid holidays
• Company-paid access to Dave Ramsey's SmartDollar
• Gym reimbursement

Our Culture

We started 20 years ago as a small carpet cleaning company in South Florida. Today, we're headquartered in Jupiter, Florida, with branch locations in West Palm Beach, Orlando, Tampa, Jacksonville, and Houston. We're built on hard work, integrity, and taking care of our people, and we grow our team members as we grow the company.

Entrusted is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.