Project Administrative Coordinator

Entrusted; Town of Florida (NY); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

401(k)

Health/dental/vision

PTO

Paid holidays

Company-paid access to Dave Ramsey's

Gym reimbursement

Job summary

Entrusted in Jupiter, FL is seeking a Project Administrative Coordinator to handle the administrative and logistical tasks of insurance claim files. You will prepare documentation, communicate with adjusters, and move files forward so Project Support Managers can focus on negotiations.

The role requires a strong work ethic, attention to detail, and clear written and verbal communication in a fast-paced, deadline-driven environment. Typing speed of 50 wpm or more is preferred.

Qualifications

• Strong work ethic and integrity.
• Teachable attitude.
• Detail-oriented with strong organizational and time management skills.
• Clear, professional verbal and written communication.
• Comfortable working in a fast-paced, deadline-driven environment.
• Typing speed of at least 50 words per minute.
• General administrative or customer service experience preferred, not required.

Responsibilities

• Prepare and send completed invoices and estimates to adjusters.
• Initiate contact with adjusters on invoice files, including handling hold times and routing calls appropriately.
• Conduct limited invoice negotiations, escalating higher-level negotiations and estimate files as needed.
• Maintain accurate file documentation, job notes, and updates in Hubspot and other company systems.
• Communicate with internal team members to resolve file discrepancies or gather missing information.
• Monitor assigned files to ensure timely updates and movement, escalating stalled files when needed.
• Ensure all documentation complies with company and carrier standards.
• Participate in scheduled team meetings and company-wide meetings.
• Other duties may be assigned.

Skills

Strong work ethic

Integrity

Teachable attitude

Attention to detail

Time management

Clear communication

Typing speed 50 wpm

Administrative experience

Job description

Project Administrative Coordinator (internally called Project Support Coordinator)

Full-Time | In-Office Position

Jupiter, FL

$18 - $25 per Hour

Join Our Growing Team

Entrusted is hiring a Project Administrative Coordinator to manage the administrative and logistical side of insurance claim files. You'll prepare and submit documentation, communicate with adjusters, and keep files moving so our Project Support Managers can focus on higher-level negotiations. This role plays a critical part in keeping jobs on track for our team members and our clients.

Responsibilities

• Prepare and send completed invoices and estimates to adjusters
• Initiate contact with adjusters on invoice files, including handling hold times and routing calls appropriately
• Conduct limited invoice negotiations, escalating higher-level negotiations and estimate files as needed
• Maintain accurate file documentation, job notes, and updates in Hubspot and other company systems
• Communicate with internal team members to resolve file discrepancies or gather missing information
• Monitor assigned files to ensure timely updates and movement, escalating stalled files when needed
• Ensure all documentation complies with company and carrier standards
• Participate in scheduled team meetings and company-wide meetings
• Other duties may be assigned

Qualifications

• Strong work ethic and integrity
• Teachable attitude
• Detail-oriented with strong organizational and time management skills
• Clear, professional verbal and written communication
• Comfortable working in a fast-paced, deadline-driven environment
• Typing speed of at least 50 words per minute
• General administrative or customer service experience preferred, not required

What We Offer

• $18 - $25 per hour, based on qualifications
• 401(k), health/dental/vision, PTO, and paid holidays
• Company-paid access to Dave Ramsey's SmartDollar
• Gym reimbursement

Our Culture

We started 20 years ago as a small carpet cleaning company in South Florida. Today, we're headquartered in Jupiter, Florida, with branch locations in West Palm Beach, Orlando, Tampa, Jacksonville, and Houston. We're built on hard work, integrity, and taking care of our people, and we grow our team members as we grow the company.

Entrusted is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.