Insurance Claims Admin & Coordination Specialist

Entrusted; Town of Florida (NY); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

401(k)

Health/dental/vision

PTO

Paid holidays

Company-paid access to Dave Ramsey's

Gym reimbursement

Job summary

Entrusted in Jupiter, FL is seeking a Project Administrative Coordinator to handle the administrative and logistical tasks of insurance claim files. You will prepare documentation, communicate with adjusters, and move files forward so Project Support Managers can focus on negotiations.

The role requires a strong work ethic, attention to detail, and clear written and verbal communication in a fast-paced, deadline-driven environment. Typing speed of 50 wpm or more is preferred.

Qualifications

• Strong work ethic and integrity.
• Teachable attitude.
• Detail-oriented with strong organizational and time management skills.
• Clear, professional verbal and written communication.
• Comfortable working in a fast-paced, deadline-driven environment.
• Typing speed of at least 50 words per minute.
• General administrative or customer service experience preferred, not required.

Responsibilities

• Prepare and send completed invoices and estimates to adjusters.
• Initiate contact with adjusters on invoice files, including handling hold times and routing calls appropriately.
• Conduct limited invoice negotiations, escalating higher-level negotiations and estimate files as needed.
• Maintain accurate file documentation, job notes, and updates in Hubspot and other company systems.
• Communicate with internal team members to resolve file discrepancies or gather missing information.
• Monitor assigned files to ensure timely updates and movement, escalating stalled files when needed.
• Ensure all documentation complies with company and carrier standards.
• Participate in scheduled team meetings and company-wide meetings.
• Other duties may be assigned.

Skills

Strong work ethic

Integrity

Teachable attitude

Attention to detail

Time management

Clear communication

Typing speed 50 wpm

Administrative experience

Job description

Entrusted in Jupiter, FL is seeking a Project Administrative Coordinator to handle the administrative and logistical tasks of insurance claim files. You will prepare documentation, communicate with adjusters, and move files forward so Project Support Managers can focus on negotiations.

The role requires a strong work ethic, attention to detail, and clear written and verbal communication in a fast-paced, deadline-driven environment. Typing speed of 50 wpm or more is preferred.