Project Administration & Coordination Lead

ECS Group of Companies; Waukesha (WI); On-site; USD 42,000 - 52,000; Full time

Job summary

ECS Group of Companies is seeking an organized Project Administrative Coordinator to manage proposal and project registrations, invoicing setup, and resource coordination. The role supports senior staff, mentors junior team members, and ensures timely project delivery.

You will coordinate with clients and internal teams, maintain project documentation and schedules, and assist in budgets and invoicing. A high school diploma and 2 years of related experience are preferred, with MS Office

Qualifications

• High school diploma or GED required; bachelor preferred.
• 2 years of related experience.
• Valid driver's license if driving for ECS subsidiary.
• Excellent oral and written communication skills.
• Basic project management and contract administration skills.
• Dependable, self-motivated, detail-oriented.
• Ability to multi-task and meet deadlines.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently.
• Excellent interpersonal skills.
• Basic decision making skills.
• Work with supervisor to understand priorities and urgency of work.

Responsibilities

• Manage administrative tasks for a project, including proposals, registrations, invoicing setup, and coordinating resources.
• Basic use of ECS systems to coordinate project resources and paperwork, and maintain schedules and budgets.
• Coordinate internal communications; mentor junior staff and support team development.
• Attend project meetings with senior staff and assist with resolutions to administrative problems.
• Communicate with clients and external team members regularly.
• Assist in managing project budgets, preparing invoices, and collections.
• Prioritize tasks to meet deadlines; consult with supervisor on daily priorities.
• Demonstrate good project and contract management skills.
• Manage project budgets as needed.
• Host or attend client discussions and follow up on reports.

Skills

MS Office

Communication skills

Multi-tasking

Teamwork

Project coordination

Education

High school diploma or GED

Bachelor's degree preferred

Tools

MS Office (Word, Excel, PowerPoint)

Job description

ECS Group of Companies is seeking an organized Project Administrative Coordinator to manage proposal and project registrations, invoicing setup, and resource coordination. The role supports senior staff, mentors junior team members, and ensures timely project delivery.

You will coordinate with clients and internal teams, maintain project documentation and schedules, and assist in budgets and invoicing. A high school diploma and 2 years of related experience are preferred, with MS Office