Project Administration & Coordination Specialist

Ies Communications, Llc; Cedar Rapids (IA); On-site; USD 37,000 - 51,000; Full time

Job summary

IES is seeking a Project Manager Assistant to handle administrative duties for multiple projects, ensuring compliance with contractual obligations and safety, quality, and financial targets.

The role requires strong organizational skills, proficiency with word processing and spreadsheets, and the ability to handle confidential information with minimal supervision. Travel and on-site coordination may be required.

Qualifications

• Must be self-motivated and professional with a proactive approach.
• Ability to manage multiple projects and meet deadlines with minimal supervision.
• Strong communication and organizational skills are required.

Responsibilities

• Perform project-related word processing, filing, timekeeping and financial document processing.
• Self-manage assigned workload and monitor progress across projects.
• Coordinate and maintain all project financial documents and billing inputs per company policies.
• Prepare and maintain daily reports for purchasing and budgeting needs.
• Develop and implement process improvements for efficiency and accuracy.
• Schedule meetings, manage calendars and travel arrangements as needed.
• Assist program accounting with on-site labor, material, and expense entries.

Skills

Word processing

Timekeeping

Records management

Billing/invoicing

Project coordination

Education

High School diploma or GED

Tools

Excel

Billing software

PM software

Job description

IES is seeking a Project Manager Assistant to handle administrative duties for multiple projects, ensuring compliance with contractual obligations and safety, quality, and financial targets.

The role requires strong organizational skills, proficiency with word processing and spreadsheets, and the ability to handle confidential information with minimal supervision. Travel and on-site coordination may be required.