Project Admin & Field Office Coordinator

Mortenson Construction; Nashville (TN); On-site; USD 34,000 - 46,000; Full time

Benefits offered by this job

401k match

Paid time off

Life insurance

Dental plan

Vision coverage

Tuition reimbursement

Adoption Assistance

Gym Membership Discount Program

Medical and prescription drug plans

Job summary

Mortenson Construction is seeking a Project Administrative Assistant to support a range of administrative tasks across the project team. You will handle calls, prepare materials for meetings, log deliveries, and maintain records with a focus on confidentiality and professionalism.

The role requires strong organization, experience with MS Office, and the ability to work independently or with minimal supervision on a dynamic construction site environment.

Qualifications

• An associate's degree in business or related administrative experience preferred.
• Minimum of 3 years administrative experience, preferably supporting a large number of team members.
• Proficiency in Microsoft Office, Excel, Email and Calendar systems, and PowerPoint; strong communication and organizational skills.

Responsibilities

• Perform clerical tasks and operate basic office equipment.
• Handle incoming calls and provide general information; forward calls and take messages.
• File and maintain records; create electronic copies for records.
• Receive, sort and log all deliveries into computer database.
• Prepare daily outbound deliveries and materials for design and construction meetings.
• Record and update meeting minutes for site meetings; log repairs and maintenance for work trucks.
• Procure consumables and office supplies; support Superintendent with inventory tracking and timecards.
• Provide maps and directions to visitors; log applicants into the Craft Applicant Tracking Spreadsheet.

Skills

Office administration

MS Office

Communication

Organizational skills

Education

Associate's degree in business or related administrative experience

Tools

Microsoft Excel

PowerPoint

Email/Calendar systems

Job description

Mortenson Construction is seeking a Project Administrative Assistant to support a range of administrative tasks across the project team. You will handle calls, prepare materials for meetings, log deliveries, and maintain records with a focus on confidentiality and professionalism.

The role requires strong organization, experience with MS Office, and the ability to work independently or with minimal supervision on a dynamic construction site environment.