Project Admin & Scheduling Specialist

Mortenson; Florida; On-site; USD 34,000 - 47,000; Full time

Benefits offered by this job

Medical and prescription drug plans

Dental plan

401k retirement plan with companymatch

Paid time off and holidays

Life, AD&D, and disability insurance

Mental health resources

Job summary

Mortenson is seeking a Project Administrative Assistant in the United States to interact with staff at all levels in a dynamic environment. The role requires handling diverse administrative tasks with professionalism and discretion, independently or with minimal supervision.

The position supports project teams and site meetings, with duties spanning clerical work, records management, and coordination of crafts personnel timecards.

Qualifications

• Associate's degree preferred; 3+ years administrative experience
• Proficiency in Microsoft Office, Excel, Email and Calendar systems, PowerPoint
• Strong written and verbal communication skills
• Highly organized and detail oriented

Responsibilities

• Perform clerical tasks and operate basic office equipment
• Handle incoming calls and provide general information, forward calls and take messages
• File and maintain records and create electronic copies
• Log deliveries into the computer database and prepare daily outbound deliveries
• Prepare materials for design and construction meetings
• Record and update meeting minutes for site meetings
• Procure consumable materials and office supplies
• Support Superintendent with equipment inventory tracking and timecards
• Provide general support for the project team with day-to-day tasks
• Schedule, track and log repairs and maintenance for work trucks
• Provide maps and directions for visitors and subcontractors
• Log applicants into the Craft Applicant Tracking Spreadsheet

Skills

Microsoft Office Suite

Excel

PowerPoint

Communication skills

Organization

Education

Associate's degree in business or related administrative experience

Tools

Office equipment

Email/Calendar systems

Job description

Mortenson is seeking a Project Administrative Assistant in the United States to interact with staff at all levels in a dynamic environment. The role requires handling diverse administrative tasks with professionalism and discretion, independently or with minimal supervision.

The position supports project teams and site meetings, with duties spanning clerical work, records management, and coordination of crafts personnel timecards.