Construction Project Admin Specialist

Mortenson; Nashville (TN); On-site; USD 34,000 - 46,000; Full time

Benefits offered by this job

Medical plan

Dental plan

401k match

Paid time off

Life/AD&D insurance

Mental health resources

Tuition reimbursement

Adoption assistance

Gym discount

Job summary

Mortenson is seeking a Project Administrative Assistant to support a wide range of administrative tasks for a busy project team in Nashville. The role requires professionalism, confidentiality, and the ability to work with various staff levels in a dynamic environment.

Independence and initiative are valued in this position. The ideal candidate has an associate degree in business or related admin experience, at least 3 years of admin experience, and strong MS Office skills.

Qualifications

• Associate degree in business or related admin experience preferred.
• Minimum 3 years administrative experience, preferably supporting many team members.
• Proficiency with Microsoft Office, Excel, Email/Calendar and PowerPoint.
• Strong written and verbal communication skills.
• Highly organized and detail oriented.

Responsibilities

• Perform clerical tasks and operate basic office equipment.
• Handle incoming calls and provide information; forward calls as needed.
• File and maintain records and create electronic copies.
• Receive, log deliveries and prepare outbound shipments.
• Prepare materials for design and construction meetings.
• Record and update meeting minutes for site meetings.
• Procure office supplies and consumables.
• Support Superintendent with equipment inventory tracking.
• Assist with craft worker timecard entry.
• General project support and day-to-day tasks as needed.
• Schedule and log repairs and maintenance for work trucks.
• Provide maps and directions to visitors and deliveries.
• Log applicants into the Craft Applicant Tracking Spreadsheet.

Skills

Strong communication

Highly organized

Administrative support experience

Independent work

Education

Associate degree in business

Tools

Microsoft Office

Excel

PowerPoint

Email & Calendar

Job description

Mortenson is seeking a Project Administrative Assistant to support a wide range of administrative tasks for a busy project team in Nashville. The role requires professionalism, confidentiality, and the ability to work with various staff levels in a dynamic environment.

Independence and initiative are valued in this position. The ideal candidate has an associate degree in business or related admin experience, at least 3 years of admin experience, and strong MS Office skills.