Construction Project Administrative Assistant

Mortenson Construction; Rayville (LA); On-site; USD 51,000 - 69,000; Full time

Benefits offered by this job

Medical plan

Dental plan

401k retirement plan

Paid time off

Life and disability insurance

Employee assistance / mental health

Job summary

Mortenson Construction seeks a Project Administrative Assistant to support a broad range of office and site activities. The role requires interacting with staff at multiple levels, handling confidential information and working independently with minimal supervision.

You will perform clerical tasks, coordinate deliveries, prepare materials for meetings, log timecards, support the superintendent with inventory, and assist with daily project operations.

Qualifications

• Associate’s degree in business or related administrative experience preferred.
• Minimum 3 years administrative experience, preferably supporting a large number of team members.
• Proficiency in Microsoft Office, Excel, Email and Calendar systems, and PowerPoint.
• Strong working knowledge of basic office equipment.
• Strong written and verbal communication skills.
• Ability to be highly organized.

Responsibilities

• Perform clerical tasks and operate basic office equipment.
• Handle incoming calls and provide general information, forward calls, and take messages.
• File and maintain written records and create electronic copies for records.
• Receive, sort and log deliveries into the computer database.
• Prepare daily outbound deliveries.
• Prepare materials for design and construction meetings.
• Record and update meeting minutes for site meetings.
• Procure consumable materials and office supplies.
• Support Superintendent with equipment inventory tracking.
• Assist with entry of craft worker timecards.
• Provide general project-team support for day-to-day tasks.
• Schedule, track and log repairs and maintenance for work trucks.
• Provide maps and directions to visitors, subcontractors, deliveries, or new employees.
• Log applicants into the Craft Applicant Tracking Spreadsheet.

Skills

Microsoft Office

Communication

Organization

Education

Associate’s degree in business

Administrative experience

Tools

Excel

Email & Calendar systems

PowerPoint

Job description

Mortenson Construction seeks a Project Administrative Assistant to support a broad range of office and site activities. The role requires interacting with staff at multiple levels, handling confidential information and working independently with minimal supervision.

You will perform clerical tasks, coordinate deliveries, prepare materials for meetings, log timecards, support the superintendent with inventory, and assist with daily project operations.