Project Admin & Coordination Specialist

Mortenson; Pampa (TX); On-site; USD 34,000 - 46,000; Full time

Benefits offered by this job

Medical and prescription drug plans (P

401k retirement plan with generousMort

Paid time off, holidays, and otherpaid

Employer paid Life, AD&D, and disabled

No-Cost mental health tool and work‑lI

Adoption Assistance

Job summary

Mortenson is seeking a Project Administrative Assistant to support the project team with confidential, professional administrative duties across multiple site locations. The role requires independent work, strong organization, and proactive communication with staff at all levels.

Responsibilities include clerical tasks, meeting preparation, document control, timecard support, procurement coordination, and providing general project office support in a fast-paced construction environment.

Qualifications

• Associate's degree in business or related admin experience preferred.
• Minimum of 3 years administrative experience, preferably supporting many team members.
• Proficiency in Microsoft Office, Excel, Email/Calendar, and PowerPoint.
• Strong working knowledge of basic office equipment.
• Strong written and verbal communication skills.
• Ability to be highly organized.

Responsibilities

• Perform clerical tasks and operate basic office equipment.
• Handle incoming calls, provide information, forward calls, and take messages.
• File and maintain written records and create electronic copies for records.
• Receive, sort, and log all deliveries into the computer database.
• Prepare daily outbound deliveries.
• Prepare materials for design and construction meetings.
• Record and update meeting minutes for site meetings.
• Procurement of consumable materials and office supplies.
• Support Superintendent with equipment inventory tracking.
• Support Superintendent with entry of craft worker timecards.
• General support for the project team with day-to-day tasks.
• Schedule, track, and log repairs and maintenance for work trucks.
• Provide maps and directions to visitors, subcontractors, deliveries or new employees.
• Log all applicants into the Craft Applicant Tracking Spreadsheet.

Skills

Strong communication

Highly organized

Independent work

Proactive communication

Education

Associate's degree or related admin experience

Tools

Microsoft Office

Excel

Email and Calendar systems

PowerPoint

Job description

Mortenson is seeking a Project Administrative Assistant to support the project team with confidential, professional administrative duties across multiple site locations. The role requires independent work, strong organization, and proactive communication with staff at all levels.

Responsibilities include clerical tasks, meeting preparation, document control, timecard support, procurement coordination, and providing general project office support in a fast-paced construction environment.