On-Site Project Admin & Coordination Specialist

Mortenson; Pampa (TX); On-site; USD 51,000 - 69,000; Full time

Benefits offered by this job

Medical and prescription drug plans

Dental plan

401k with Mortenson match

Paid time off and holidays

Life, AD&D & disability insurance

Mental health resources

Tuition reimbursement

Adoption Assistance

Gym membership discount

Job summary

Mortenson is seeking a Project Administrative Assistant to support a large project team with diverse staff. The role requires independent work, confidentiality, and proactive problem solving in a fast-paced environment.

Ideal candidates have an associate degree or equivalent administrative experience, with 3+ years in similar roles and proficiency in MS Office and calendar systems. Benefits include comprehensive plans and a 401k match.

Qualifications

• Proficiency in Microsoft Office, Excel, email and calendar systems, and PowerPoint.
• Strong written and verbal communication skills.
• Ability to be highly organized and manage multiple tasks.

Responsibilities

• Perform clerical tasks and operate basic office equipment.
• Handle incoming calls, forward to appropriate party, and take messages.
• File and maintain records; create electronic copies.
• Log deliveries, prepare daily outbound deliveries, and prepare meeting materials.
• Record and update meeting minutes for site meetings.
• Procure consumable materials and office supplies.
• Support Superintendent with equipment inventory tracking and timecards.
• Provide day-to-day project team support and schedule maintenance for work trucks.
• Provide maps/directions for visitors and subcontractors, log applicants.

Skills

Microsoft Office

PowerPoint

Email & Calendar systems

Strong communication

Highly organized

Education

Associate’s degree in business or related administrative experience

Job description

Mortenson is seeking a Project Administrative Assistant to support a large project team with diverse staff. The role requires independent work, confidentiality, and proactive problem solving in a fast-paced environment.

Ideal candidates have an associate degree or equivalent administrative experience, with 3+ years in similar roles and proficiency in MS Office and calendar systems. Benefits include comprehensive plans and a 401k match.