Project Admin & Correspondence Lead — Flexible

Parsons; United States; Remote; USD 75,000 - 131,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

ESOP

401(k)

Life insurance

Flexible schedules

Holidays

Job summary

Parsons is seeking a Correspondence / Project Administrator to support the Owner’s project administration and correspondence management functions by maintaining logs, supporting documentation workflows, and coordinating routine project communications.

You will oversee project administration activities, assist in policy implementation, review contracts for compliance, and coordinate with project stakeholders while maintaining the Owner’s correspondence system and retention policies.

Qualifications

• Bachelor's degree or equivalent in business, project management, construction management, communications, or related field.
• Experience in project administration, correspondence management, document control, or contract support.
• Strong tracking, logging, and records management skills.
• Strong written communication skills, including drafting routine business correspondence.
• Ability to coordinate with project, commercial, and technical stakeholders.

Responsibilities

• Provide oversight and coordination of project administration activities that support the Owner’s project management and controls functions.
• Assist in development and implementation of project policies, procedures, and systems applicable to the Owner’s organization, or support administration of those already in place and recommend process improvements.
• Review and evaluate project contracts, agreements, and documentation to support compliance with contractual obligations.
• Facilitate coordination and communication among project stakeholders.
• Manage the Owner’s project correspondence system.
• Maintain a correspondence log with unique reference numbers for outgoing and incoming correspondence, track response deadlines, and archive correspondence in the Owner’s document management system.
• Draft routine project correspondence for the Owner’s review and approval before issuance.
• Ensure correspondence is filed and retrievable in accordance with the Owner’s record retention policies.

Skills

Tracking & logs management

Written communication

Stakeholder coordination

Education

Bachelor’s degree in business / project management / construction management / communications or related field

Job description

Parsons is seeking a Correspondence / Project Administrator to support the Owner’s project administration and correspondence management functions by maintaining logs, supporting documentation workflows, and coordinating routine project communications.

You will oversee project administration activities, assist in policy implementation, review contracts for compliance, and coordinate with project stakeholders while maintaining the Owner’s correspondence system and retention policies.