Project Administration and Correspondence Lead

Parsons; United States; Remote; USD 75,000 - 131,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

ESOP

401(k)

Life insurance

Flexible schedules

Holidays

Job summary

Parsons is seeking a Correspondence / Project Administrator to support the Owner’s project administration and correspondence management functions by maintaining logs, supporting documentation workflows, and coordinating routine project communications.

You will oversee project administration activities, assist in policy implementation, review contracts for compliance, and coordinate with project stakeholders while maintaining the Owner’s correspondence system and retention policies.

Qualifications

• Bachelor's degree or equivalent in business, project management, construction management, communications, or related field.
• Experience in project administration, correspondence management, document control, or contract support.
• Strong tracking, logging, and records management skills.
• Strong written communication skills, including drafting routine business correspondence.
• Ability to coordinate with project, commercial, and technical stakeholders.

Responsibilities

• Provide oversight and coordination of project administration activities that support the Owner’s project management and controls functions.
• Assist in development and implementation of project policies, procedures, and systems applicable to the Owner’s organization, or support administration of those already in place and recommend process improvements.
• Review and evaluate project contracts, agreements, and documentation to support compliance with contractual obligations.
• Facilitate coordination and communication among project stakeholders.
• Manage the Owner’s project correspondence system.
• Maintain a correspondence log with unique reference numbers for outgoing and incoming correspondence, track response deadlines, and archive correspondence in the Owner’s document management system.
• Draft routine project correspondence for the Owner’s review and approval before issuance.
• Ensure correspondence is filed and retrievable in accordance with the Owner’s record retention policies.

Skills

Tracking & logs management

Written communication

Stakeholder coordination

Education

Bachelor’s degree in business / project management / construction management / communications or related field

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next! At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what's possible. Job Description: Parsons is looking for a talented Correspondence / Project Administrator to join our team! In this role you will support the Owner’s project administration and correspondence management functions by maintaining logs, supporting documentation workflows, and coordinating routine project communications and records.

What You'll Be Doing

• Provide oversight and coordination of project administration activities that support the Owner’s project management and controls functions.
• Assist in development and implementation of project policies, procedures, and systems applicable to the Owner’s organization, or support administration of those already in place and recommend process improvements.
• Review and evaluate project contracts, agreements, and documentation to support compliance with contractual obligations.
• Facilitate coordination and communication among project stakeholders.
• Manage the Owner’s project correspondence system.
• Maintain a correspondence log with unique reference numbers for outgoing and incoming correspondence, track response deadlines, and archive correspondence in the Owner’s document management system.
• Draft routine project correspondence for the Owner’s review and approval before issuance.
• Ensure correspondence is filed and retrievable in accordance with the Owner’s record retention policies.

What Required Skills You'll Bring

• Bachelor’s degree in business, project management, construction management, communications, or related field, or equivalent.
• Experience in project administration, correspondence management, document control, or contract support.
• Strong tracking, logging, and records management skills.
• Strong written communication skills, including drafting routine business correspondence.
• Ability to coordinate with project, commercial, and technical stakeholders.

What Desired Skills You'll Bring

• Experience supporting owner-side project administration teams.
• Familiarity with document management systems, correspondence logs, and retention requirements.
• Experience on EPC, CMA, industrial, or large capital construction programs.

Security Clearance Requirement: None

Salary Range: $74,800.00 - $130,900.00

Benefits

• medical
• dental
• vision
• paid time off
• Employee Stock Ownership Plan (ESOP)
• 401(k)
• life insurance
• flexible work schedules
• holidays to fit your busy lifestyle!

Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.

We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars!

Imagine next and join the Parsons quest-

This position will be posted for a minimum of 3 days and will continue to be posted for an average of 30 days until a qualified applicant is selected or the position has been cancelled.

To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.

Founded in 1944, Parsons Corporation, a digitally enabled solutions provider, is focused on creating the future of the defense, intelligence, and critical infrastructure markets. From Earth to outer space, we deliver tomorrow's solutions today. Equipped with the capabilities required to take on any defense, intelligence, or critical infrastructure challenge, our agile, innovative, and disruptive approach enables us to deliver solutions at the speed of relevance. Our people are our greatest asset. We strive to be an employer of choice that engages employees in the community and creates rewarding career paths to cultivate a resilient workforce that is ready for the future.

For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.