Project Correspondence & Admin Specialist - Flexible Hours

Parsons; Boise (ID); On-site; USD 75,000 - 131,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Employee Stock Ownership Plan (ESOP)

401(k)

Life Insurance

Flexible Work Schedules

Holidays

Job summary

Parsons seeks a Correspondence / Project Administrator to support the Owner’s project administration and correspondence management by maintaining logs, supporting workflows, and coordinating routine communications and records.

You will oversee project administration activities, help develop policies and systems, review contracts for compliance, and ensure filing and retrievability per retention policies. This role is part of Parsons' Critical Infrastructure team, with comprehensive benefits.

Qualifications

• Bachelor's degree or equivalent in a related field.
• Experience in project administration and correspondence management.
• Strong tracking and records management.
• Ability to draft routine business correspondence.

Responsibilities

• Provide oversight and coordination of project administration activities that support the Owner’s project management and controls functions.
• Assist in development and implementation of project policies, procedures, and systems applicable to the Owner’s organization, or support administration of those already in place and recommend process improvements.
• Review and evaluate project contracts, agreements, and documentation to support compliance with contractual obligations.
• Facilitate coordination and communication among project stakeholders.
• Manage the Owner’s project correspondence system.
• Maintain a correspondence log with unique reference numbers for outgoing and incoming correspondence, track response deadlines, and archive correspondence in the Owner’s document management system.
• Draft routine project correspondence for the Owner’s review and approval before issuance.
• Ensure correspondence is filed and retrievable in accordance with the Owner’s record retention policies.

Skills

Bachelor’s degree

Project administration

Document control

Records management

Written communication

Stakeholder coordination

Education

Bachelor’s degree or equivalent

Tools

Document management systems

Job description

Parsons seeks a Correspondence / Project Administrator to support the Owner’s project administration and correspondence management by maintaining logs, supporting workflows, and coordinating routine communications and records.

You will oversee project administration activities, help develop policies and systems, review contracts for compliance, and ensure filing and retrievability per retention policies. This role is part of Parsons' Critical Infrastructure team, with comprehensive benefits.