Project Administration and Correspondence Lead - NY or ID

Parsons; New York (NY); On-site; USD 75,000 - 131,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

ESOP

401(k)

Life insurance

Flexible work schedules

Holidays

Job summary

Parsons is seeking a talented Correspondence / Project Administrator to support the Owner’s project administration and correspondence management, maintaining logs, supporting documentation workflows, and coordinating routine project communications and records.

You will coordinate with project stakeholders, draft routine correspondence, and manage the Owner’s document management system, contributing to efficient project execution and compliance with retention policies.

Qualifications

• Bachelor’s degree or equivalent in a related field.
• Experience in project administration, correspondence management, document control, or contract support.
• Strong tracking, logging, and records management skills.
• Strong written communication skills, including drafting routine business correspondence.
• Ability to coordinate with project, commercial, and technical stakeholders.

Responsibilities

• Provide oversight and coordination of project administration activities that support the Owner’s project management and controls functions.
• Assist in development and implementation of project policies, procedures, and systems applicable to the Owner’s organization, or support administration of those already in place and recommend process improvements.
• Review and evaluate project contracts, agreements, and documentation to support compliance with contractual obligations.
• Facilitate coordination and communication among project stakeholders.
• Manage the Owner’s project correspondence system.
• Maintain a correspondence log with unique reference numbers for outgoing and incoming correspondence, track response deadlines, and archive correspondence in the Owner’s document management system.
• Draft routine project correspondence for the Owner’s review and approval before issuance.
• Ensure correspondence is filed and retrievable in accordance with the Owner’s record retention policies.

Skills

Project administration

Documentation management

Communication skills

Stakeholder coordination

Education

Bachelor’s degree in business, project management, construction management, communications, or related field

Tools

Document management systems

Correspondence logs

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next!At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

Job Description:

Parsons is looking for a talented Correspondence / Project Administrator to join our team!In this role you will support the Owner’s project administration and correspondence management functions by maintaining logs, supporting documentation workflows, and coordinating routine project communications and records.

What You’ll Be Doing

• Provide oversight and coordination of project administration activities that support the Owner’s project management and controls functions.
• Assist in development and implementation of project policies, procedures, and systems applicable to the Owner’s organization, or support administration of those already in place and recommend process improvements.
• Review and evaluate project contracts, agreements, and documentation to support compliance with contractual obligations.
• Facilitate coordination and communication among project stakeholders.
• Manage the Owner’s project correspondence system.
• Maintain a correspondence log with unique reference numbers for outgoing and incoming correspondence, track response deadlines, and archive correspondence in the Owner’s document management system.
• Draft routine project correspondence for the Owner’s review and approval before issuance.
• Ensure correspondence is filed and retrievable in accordance with the Owner’s record retention policies.

What Required Skills You’ll Bring

• Bachelor’s degree in business, project management, construction management, communications, or related field, or equivalent.
• Experience in project administration, correspondence management, document control, or contract support.
• Strong tracking, logging, and records management skills.
• Strong written communication skills, including drafting routine business correspondence.
• Ability to coordinate with project, commercial, and technical stakeholders.

What Desired Skills You’ll Bring

• Experience supporting owner-side project administration teams.
• Familiarity with document management systems, correspondence logs, and retention requirements.
• Experience on EPC, CMA, industrial, or large capital construction programs.

Security Clearance Requirement

NoneThis position is part of our Critical Infrastructure team.For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people’s quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers’ visions—and to help them see what's next!Salary Range: $74,800.00 - $130,900.00We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!

Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—