Construction Project Admin & Ops Coordinator

Kelar Pacific, LLC; San Diego (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Comprehensive healthcare plan (100% by

Career development opportunities

Collaborative team environment

Job summary

Kelar Pacific, LLC is seeking an Office Administrator to support the operational flow across administration, accounting, project coordination, and marketing. The role collaborates with project managers, the accountant, and VP of Project Services to keep documentation, schedules, and communications accurate and timely.

Responsibilities span admin duties, construction project coordination, and marketing/event support, requiring strong organization, proactive attitude, and excellent communication

Qualifications

• Proficient in Microsoft Outlook and Excel with solid document handling.
• Typing speed of 40 WPM with 10-key proficiency.
• Excellent phone etiquette and professional emails.
• Strong organizational and detail-oriented work style.
• Team player with proactive attitude; non-smoker.
• Ability to pass an on-site accounting test may be required.
• Experience in construction project coordination is a plus.

Responsibilities

• Organize and maintain office files, documents, and records.
• Order and track office supplies; manage calendars and travel.
• Coordinate travel, event approvals, and payments; manage emails.
• Support project teams by tracking timesheets, costs and deliverables.
• Coordinate communications between internal teams and vendors.
• Assist accounts receivable follow-ups and project billing.
• Assist marketing with event logistics and internal communications.

Skills

Outlook & Excel

Typing 40 WPM

Phone etiquette

Highly organized

Team player

Non-smoker

Job description

Kelar Pacific, LLC is seeking an Office Administrator to support the operational flow across administration, accounting, project coordination, and marketing. The role collaborates with project managers, the accountant, and VP of Project Services to keep documentation, schedules, and communications accurate and timely.

Responsibilities span admin duties, construction project coordination, and marketing/event support, requiring strong organization, proactive attitude, and excellent communication