Project Admin & Scheduling Specialist

IES Holdings; Wilsonville (OR); On-site; USD 33,000 - 44,000; Full time

Job summary

IES is seeking a Project Manager Assistant in Wilsonville, OR to handle the administrative duties for assigned projects, including scheduling, filing, timekeeping, billing documents and records management. The role also supports project managers and coordinates with multiple departments to ensure timely, accurate project delivery.

The position requires strong organizational skills, proficiency with Microsoft Office and MS Project, and the ability to work in a fast-paced environment while

Qualifications

• Must possess at least a High School diploma or GED equivalency.
• Must have some experience in customer interface, such as liaison between the customer and the Company.
• Must possess a minimum of three (3) years working experience.
• Must have a minimum of two (2) years experience in a related telecommunications or construction administrative position.
• Must be proficient with Microsoft Office (Word, Excel and MS Project).
• Must be able to effectively operate office equipment and computing devices commonly used in the industry.
• Must meet Company minimum driving standards.
• Must be able to manage multiple tasks/projects simultaneously.
• Must have demonstrated verifiable ability to identify a project, create a project filing system, develop detailed associated administrative tasks and manage these for project final record keeping and audit.

Responsibilities

• Own the labor schedule.
• Provide administrative support to Project Managers.
• Coordinate with other departments to complete tasks.
• Open, close and track projects.
• Take notes at meetings.
• Adapt to a fast-paced environment and prioritize.
• Perform other duties as assigned.

Skills

Labor scheduling

Administrative support

Communication

Organization

Multitasking

Education

High School

Tools

Word

Excel

MS Project

Job description

IES is seeking a Project Manager Assistant in Wilsonville, OR to handle the administrative duties for assigned projects, including scheduling, filing, timekeeping, billing documents and records management. The role also supports project managers and coordinates with multiple departments to ensure timely, accurate project delivery.

The position requires strong organizational skills, proficiency with Microsoft Office and MS Project, and the ability to work in a fast-paced environment while