Project Admin & Coordination Specialist

Mortenson; Miami (TX); On-site; USD 34,000 - 46,000; Full time

Benefits offered by this job

Medical plan

Dental plan

401k match

Paid time off

Life Insurance

Disability insurance

Mental health resources

Tuition reimbursement

Adoption assistance

Gym membership discount

Job summary

Mortenson is seeking a Project Administrative Assistant in Texas/US with the flexibility to support a broad project team across site offices. The role requires independent work, confidentiality, and proactive coordination of clerical tasks, meetings, and logistics to keep projects running smoothly.

You will handle calls, document minutes, manage deliveries, assist with procurement of supplies, and support the Superintendent with timecards and site records.

Qualifications

• Associate degree in business or related administrative experience preferred.
• Minimum of 3 years administrative experience, preferably supporting a large number of team members.
• Proficiency in Microsoft Office, Excel, Email and Calendar systems, and PowerPoint.
• Strong written and verbal communication.
• Highly organized with attention to detail.

Responsibilities

• Perform clerical tasks and operate basic office equipment.
• Handle incoming calls and route messages.
• File and maintain records and create electronic copies.
• Receive, sort and log deliveries into computer database.
• Prepare daily outbound deliveries and materials for meetings.
• Record and update meeting minutes for site meetings.
• Procure office supplies and track equipment inventory.
• Support Superintendent with equipment inventory and timecards.
• General support for the project team with day-to-day tasks.
• Schedule, track and log repairs and maintenance for work trucks.
• Provide maps and directions to visitors and subcontractors.
• Log applicants into the Craft Applicant Tracking Spreadsheet.

Skills

MS Office

Excel

Email & Calendar

PowerPoint

Communication

Organization

Administrative support

Education

Associate degree

Tools

Microsoft Office Suite

Job description

Mortenson is seeking a Project Administrative Assistant in Texas/US with the flexibility to support a broad project team across site offices. The role requires independent work, confidentiality, and proactive coordination of clerical tasks, meetings, and logistics to keep projects running smoothly.

You will handle calls, document minutes, manage deliveries, assist with procurement of supplies, and support the Superintendent with timecards and site records.