Onsite Project Admin Coordinator

Mortenson; Pampa (TX); On-site; USD 34,000 - 46,000; Full time

Benefits offered by this job

Medical and prescription drug plans

Dental plan

401k retirement plan with generousMort

Paid time off, holidays, and otherpaid

Employer paid Life, AD&D, and disabill

No-Cost mental health tool and concier

Tuition reimbursement

Adoption Assistance

Gym Membership Discount Program

Job summary

Mortenson is currently seeking a Project Administrative Assistant to support a wide range of administrative tasks across project teams. The role requires interacting with staff at all levels in a dynamic, confidential environment and the ability to work independently.

The position is 100% onsite at project locations with travel to future sites as needed by the business. Experience in handling executive support tasks and strong organizational skills are essential.

Qualifications

• An associate's degree in business or related administrative experience preferred.
• Minimum of 3 years administrative experience, preferably supporting a large number of team members.
• Proficiency in Microsoft Office, Excel, Email and Calendar systems, and PowerPoint.
• Strong working knowledge of basic office equipment.
• Strong communication skills both written and verbal.
• Ability to be highly organized.

Responsibilities

• Perform clerical tasks and operate basic office equipment.
• Handle incoming calls and provide general information, forward calls to the appropriate party and take messages as required.
• File and maintain written records along with creating electronic copies for records.
• Receive, sort and log all deliveries into computer database.
• Prepare daily outbound deliveries.
• Prepare materials for design and construction meetings.
• Record and update meeting minutes for the various site meetings.
• Responsible for procurement of consumable materials and office supplies.
• Support Superintendent with equipment inventory tracking and organization.
• Support Superintendent with the entry of craft worker timecards.
• General support for the project team as needed with various day to day tasks.
• Schedule, track and log all repairs and standard maintenance for the work trucks.
• Provide maps and directions to any visitors, subcontractors, deliveries or new employees.
• Log all applicants into the Craft Applicant Tracking Spreadsheet.

Skills

Communication

Organization

Adaptability

Education

Associate degree in business or related field

Tools

Microsoft Office

Excel

PowerPoint

Email & Calendar systems

Job description

Mortenson is currently seeking a Project Administrative Assistant to support a wide range of administrative tasks across project teams. The role requires interacting with staff at all levels in a dynamic, confidential environment and the ability to work independently.

The position is 100% onsite at project locations with travel to future sites as needed by the business. Experience in handling executive support tasks and strong organizational skills are essential.