Project Accounting & Invoicing Coordinator

Glumac - A Tetra Tech Company; Portland (OR); Hybrid; USD 62,000 - 72,000; Full time

Benefits offered by this job

Comprehensive benefits

Hybrid work model

Professional development opportunities

Collaborative team environment

Work-life balance

Job summary

Glumac, a Tetra Tech company, is seeking an Accounting Coordinator to support project accounting, client invoicing, subconsultant coordination, and finance administration across our offices. This full-time, hybrid role is ideal for an organized accounting or project administration professional with strong attention to detail.

The successful candidate will coordinate purchase orders, track subconsultant documentation, assist with invoicing and billing, and collaborate with Project Accountants and

Qualifications

• 1+ years of experience in accounting support.
• 1+ years of experience in administrative coordination or a related role.
• High school graduate or GED.
• MS Office proficiency, particularly Excel and Word.
• Strong organizational skills, attention to detail, communication, and follow-through.
• Ability to manage multiple assignments and meet deadlines with limited supervision.
• Self-motivated and driven to complete assignments and collaborate with stakeholders.
• Effective and proactive communicator both verbally and in writing.
• Authorized to work in the United States on a full-time basis; not eligible for visa sponsorship.

Responsibilities

• Coordinate creation and issuance of purchase orders for subconsultants.
• Track subconsultant Certificates of Insurance and ensure documentation is up to date.
• Gather supporting documents for Time and Materials billing.
• Review hours charged to interim projects and ensure proper time transfer to projects.
• Serve as backup for daily cash application activities and post payments accurately.
• Save, maintain, and upload client invoices monthly for Project Accountants.
• Assist with data entry, report review, calendaring, and expense reports.
• Provide project and finance support to Project Accountants and finance teams as needed.

Skills

Excel

Word

Time management

Communication

Attention to detail

Follow-through

Education

High school diploma or GED

Associate degree in Accounting or related field

Tools

Oracle

Bluebeam

Deltek

AIA

Job description

Glumac, a Tetra Tech company, is seeking an Accounting Coordinator to support project accounting, client invoicing, subconsultant coordination, and finance administration across our offices. This full-time, hybrid role is ideal for an organized accounting or project administration professional with strong attention to detail.

The successful candidate will coordinate purchase orders, track subconsultant documentation, assist with invoicing and billing, and collaborate with Project Accountants and