Programs & Events Operations Coordinator

RigUp, Inc.; Midland (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

RigUp, Inc. in Midland, Texas is seeking an experienced Administrative Assistant to organize and support a program and department. You will perform general scheduling, meeting support, and cross-functional coordination.

The role requires stellar written and verbal communication, fast typing, and proficiency with MS Office, Outlook, SharePoint, EventX, and other admin tools. You will help manage events, travel, and reporting in a dynamic environment.

Qualifications

• Strong written and verbal communication skills.
• Typing speed of 50+ words per minute.
• Excellent organizational abilities and process mindset.
• Ability to work independently with minimal guidance.
• Event planning and coordination experience.
• Familiarity with Permian area venues, caterers and printing resources preferred.
• Willingness to serve others and support cross-functional teams.

Responsibilities

• Maintain and update Outlook distribution lists.
• Administer Team SharePoint Site.
• Organize venue and catering for events.
• Send calendar notices via EventX and other platforms.
• Manage logistics on the day of events.
• Order materials and maintain inventory.
• Assist with room bookings and travel logistics.
• Provide backfill support for registration and tickets.
• Assist with various reporting and cost-center verification tasks.
• Support employees with questions and problem-solving.

Skills

Strong written and verbal comms

Typing speed 50+ WPM

Strong organizational skills

Initiative and ability to work autonom

Event planning skills

Knowledge of Permian area venues

Willingness to serve others

Tools

Microsoft Office

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

EventX

Chrome River

Microsoft SharePoint

Survey Monkey

Job description

RigUp, Inc. in Midland, Texas is seeking an experienced Administrative Assistant to organize and support a program and department. You will perform general scheduling, meeting support, and cross-functional coordination.

The role requires stellar written and verbal communication, fast typing, and proficiency with MS Office, Outlook, SharePoint, EventX, and other admin tools. You will help manage events, travel, and reporting in a dynamic environment.