Administrative Programs Specialist — Flexible Scheduling

Transportation Security Careers; Cazadero (CA); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration (TSA) in California seeks a Program Assistant to provide administrative and program support to managers and staff. You will help coordinate daily office activities, compile and analyze information, and maintain electronic records and communications.

Strong organization, written and verbal communication skills are essential for success. You will manage multiple assignments, meet deadlines, and collaborate with finance, HR, scheduling, payroll, and other

Qualifications

• Providing admin or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Job description

The Transportation Security Administration (TSA) in California seeks a Program Assistant to provide administrative and program support to managers and staff. You will help coordinate daily office activities, compile and analyze information, and maintain electronic records and communications.

Strong organization, written and verbal communication skills are essential for success. You will manage multiple assignments, meet deadlines, and collaborate with finance, HR, scheduling, payroll, and other