Administrative Programs Coordinator — Office & Data Expert

Transportation Security Careers; Tahoma (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in California is seeking a Program Assistant to provide administrative and program support, coordinate daily office activities, and maintain records. The role involves handling data, preparing reports, and assisting with finance, HR, scheduling, and payroll tasks to keep operations running smoothly.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple assignments while communicating with diverse teams.

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience providing admin or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.

Skills

Organization

Written communication

Data entry and tracking

Microsoft Office

Records management

Calendar/deadlines

Customer service

Discretion with sensitive information

Multitasking

Tools

Microsoft Office

Job description

Transportation Security Administration in California is seeking a Program Assistant to provide administrative and program support, coordinate daily office activities, and maintain records. The role involves handling data, preparing reports, and assisting with finance, HR, scheduling, and payroll tasks to keep operations running smoothly.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple assignments while communicating with diverse teams.