Program Assistant: Federal Admin & Operations

Transportation Security Careers; Calimesa (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Calimesa, CA seeks a Program Assistant to keep offices and operations organized and running smoothly. You’ll support managers with administrative coordination, data tracking, scheduling, records, payroll, and other program needs in a fast-paced environment.

The role requires attention to detail, ability to handle multiple assignments, and clear communication across teams. Typical duties span finance, HR, scheduling, and office systems.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Using office software to organize information and support multiple assignments
• Making recommendations based on administrative findings or reports
• Discretion when handling sensitive employee or operational information

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities and operational assignments
• Compile, organize, and analyze program information
• Maintain electronic records, spreadsheets, and reports
• Prepare correspondence and meeting materials
• Schedule meetings and track deadlines
• Assist with finance, HR, scheduling, payroll, or other areas
• Monitor metrics and identify inconsistencies

Skills

Admin coordination

Data tracking

Scheduling

Communication

Records management

Tools

Microsoft Office

Job description

Transportation Security Administration in Calimesa, CA seeks a Program Assistant to keep offices and operations organized and running smoothly. You’ll support managers with administrative coordination, data tracking, scheduling, records, payroll, and other program needs in a fast-paced environment.

The role requires attention to detail, ability to handle multiple assignments, and clear communication across teams. Typical duties span finance, HR, scheduling, and office systems.