Program Assistant - Office & Data Coordinator

Transportation Security Careers; Miamitown (OH); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Miamitown, OH is seeking Program Assistant opportunities to help keep offices organized and operating smoothly. Responsibilities include administrative coordination, data tracking, scheduling, records management, and preparation of correspondence and reports.

The role emphasizes attention to detail, ability to manage multiple assignments, and effective communication with managers and teams to ensure timely and accurate office operations.

Qualifications

• Specialized experience at the level stated in the vacancy.
• Experience providing administrative or program support in a busy office.
• Tracking deadlines, assignments, records, or performance information.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, basic analysis

Microsoft Office

Records and document management

Calendar, meeting, deadline coord.

Customer service and professional comm

Multitasking without losing accuracy

Discretion handling sensitive info

Tools

Microsoft Office Suite

Job description

Transportation Security Administration in Miamitown, OH is seeking Program Assistant opportunities to help keep offices organized and operating smoothly. Responsibilities include administrative coordination, data tracking, scheduling, records management, and preparation of correspondence and reports.

The role emphasizes attention to detail, ability to manage multiple assignments, and effective communication with managers and teams to ensure timely and accurate office operations.