Program Assistant: Admin & Operations Impact

TSA Hiring Service; Town of Centerville (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Centerville, NY seeks Program Assistants to provide administrative and program support, coordinate daily office activities, and maintain records. You will compile reports, manage correspondence, and schedule meetings while handling sensitive information with discretion.

The role emphasizes multi-tasking, detailed data handling, and collaboration with managers, timekeepers, and finance staff to ensure accurate and timely operations across TSA program

Qualifications

• Specialized administrative or program support experience is preferred.
• Experience tracking deadlines, records, or performance information.
• Proficiency with Microsoft Office and standard office software.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and basic analysis

Microsoft Office or equivalent

Records and document management

Calendar, meeting coordination

Customer service and professional tone

Multi-tasking under deadlines

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Centerville, NY seeks Program Assistants to provide administrative and program support, coordinate daily office activities, and maintain records. You will compile reports, manage correspondence, and schedule meetings while handling sensitive information with discretion.

The role emphasizes multi-tasking, detailed data handling, and collaboration with managers, timekeepers, and finance staff to ensure accurate and timely operations across TSA program