Program Operations Assistant — Flexible Scheduling

Travel Security Careers; Byron (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Byron, MN is seeking a Program Assistant to provide essential administrative support, coordinate daily office activities, and track program information. The role emphasizes attention to detail, data handling, and effective communication across teams.

The position requires working with managers and staff to ensure schedules, records, reports, and correspondence are accurate and timely.

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Payroll, timekeeping, finance, HR, or scheduling support experience.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Calendar coordination

Records management

Customer service

Discretion

Tools

Microsoft Office

Excel

Timekeeping systems

Job description

Transportation Security Administration in Byron, MN is seeking a Program Assistant to provide essential administrative support, coordinate daily office activities, and track program information. The role emphasizes attention to detail, data handling, and effective communication across teams.

The position requires working with managers and staff to ensure schedules, records, reports, and correspondence are accurate and timely.