Program Admin & Scheduling Support — Flexible Scheduling

Transportation Security Careers; Brooks (KY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Brooks, MN is seeking a Program Assistant to provide administrative and program support, coordinate daily office activities, and track data to keep operations running smoothly.

The role involves handling records, payroll support, scheduling, and internal communications, with attention to detail and the ability to manage multiple assignments while communicating with several teams.

Qualifications

• Provide administrative or program support in a busy office.
• Prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.

Skills

Attention to detail

Communication skills

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Education

Education or experience as per vacancy

Job description

Transportation Security Administration in Brooks, MN is seeking a Program Assistant to provide administrative and program support, coordinate daily office activities, and track data to keep operations running smoothly.

The role involves handling records, payroll support, scheduling, and internal communications, with attention to detail and the ability to manage multiple assignments while communicating with several teams.