Federal Program Assistant — Admin & Operations Support

Transportation Security Careers; New York (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers is seeking Program Assistants to support TSA offices and airport field operations with administrative coordination, data tracking, scheduling, and records management. The role involves working with various teams to keep offices on schedule and improve efficiency.

Responsibilities include preparing documents, maintaining records, and coordinating meetings, with opportunities to assist in finance, HR, payroll, and other program areas as needed.

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience with payroll, timekeeping, finance, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Careers is seeking Program Assistants to support TSA offices and airport field operations with administrative coordination, data tracking, scheduling, and records management. The role involves working with various teams to keep offices on schedule and improve efficiency.

Responsibilities include preparing documents, maintaining records, and coordinating meetings, with opportunities to assist in finance, HR, payroll, and other program areas as needed.