Program Operations Assistant: Admin, Data, Scheduling

Travel Security Careers; Garland (NC); On-site; USD 30,000 - 50,000; Full time

Job summary

Travel Security Careers is seeking a Program Assistant for Garland, NC to support TSA offices and field operations with administrative coordination, data tracking, scheduling, and records management.

The role involves handling multiple assignments, preparing correspondence, and assisting with various program areas such as finance, HR, and payroll while ensuring accuracy and compliance.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Proficiency with office software to organize information and support multiple assignments.
• Ability to manage several assignments without losing accuracy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Data tracking

Scheduling

Record management

Communication

Office software

Attention to detail

Tools

Microsoft Office

Job description

Travel Security Careers is seeking a Program Assistant for Garland, NC to support TSA offices and field operations with administrative coordination, data tracking, scheduling, and records management.

The role involves handling multiple assignments, preparing correspondence, and assisting with various program areas such as finance, HR, and payroll while ensuring accuracy and compliance.