Program Assistant: Admin & Ops, Flexible Scheduling

Travel Security Careers; Wallace (NC); On-site; USD 28,000 - 62,000; Full time

Job summary

Travel Security Careers, representing the Transportation Security Administration, invites applications for Program Assistant opportunities in Wallace, NC. These roles support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management in a fast-paced office environment.

Responsibilities include coordinating daily activities, preparing reports, maintaining records, and assisting with payroll or HR tasks as needed.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Data tracking

Microsoft Office

Records management

Calendar coordination

Deadline coordination

Customer service

Confidentiality

Tools

Microsoft Office

Job description

Travel Security Careers, representing the Transportation Security Administration, invites applications for Program Assistant opportunities in Wallace, NC. These roles support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management in a fast-paced office environment.

Responsibilities include coordinating daily activities, preparing reports, maintaining records, and assisting with payroll or HR tasks as needed.