Program & Office Admin Assistant — Data & Scheduling

Transportation Security Careers; Lamar (IN); On-site; USD 29,000 - 48,000; Full time

Job summary

Transportation Security Administration in Lamar, Indiana is seeking a Program Assistant to help keep offices organized and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records in an on-site role.

This position emphasizes attention to detail, ability to handle multiple tasks, and collaboration with diverse teams to maintain accurate records and efficient office operations.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Job description

Transportation Security Administration in Lamar, Indiana is seeking a Program Assistant to help keep offices organized and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records in an on-site role.

This position emphasizes attention to detail, ability to handle multiple tasks, and collaboration with diverse teams to maintain accurate records and efficient office operations.