Program Assistant: Office Ops & Scheduling (Full-Time)

Transportation Security Careers; Harlan (IN); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Harlan, IN seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management in a fast-paced office.

You will work across finance, HR, payroll, and operational areas, handling multiple assignments, maintaining records, preparing reports, and ensuring deadlines are met while upholding TSA policies and security requirements.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Job description

The Transportation Security Administration in Harlan, IN seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management in a fast-paced office.

You will work across finance, HR, payroll, and operational areas, handling multiple assignments, maintaining records, preparing reports, and ensuring deadlines are met while upholding TSA policies and security requirements.