Program Assistant: Office & Data Coordination

Transportation Security Careers; Kentland (IN); On-site; USD 30,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Paid leave

Thrift Savings Plan

Job summary

Transportation Security Administration in Kentland, IN is seeking Program Assistants to provide essential administrative and program support across offices and field operations. You will help coordinate daily activities, manage records, prepare reports, and maintain calendars to keep operations running smoothly.

This position emphasizes attention to detail, written and verbal communication, and the ability to handle multiple assignments.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Records management

Calendar management

Customer service

Multi-tasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Kentland, IN is seeking Program Assistants to provide essential administrative and program support across offices and field operations. You will help coordinate daily activities, manage records, prepare reports, and maintain calendars to keep operations running smoothly.

This position emphasizes attention to detail, written and verbal communication, and the ability to handle multiple assignments.