Program & Contracts Support Specialist

M.C. Dean, Inc.; McLean (VA); On-site; USD 78,000 - 98,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401k Retirement Plan

Paid time off

Tuition reimbursement

Job summary

M.C. Dean, Inc.

in McLean, Virginia, is seeking a skilled professional to support program and project management, contract administration, and compliance across government and commercial initiatives involving complex infrastructure and cyber-physical systems. The role emphasizes documentation, reporting, procurement lifecycle management, vendor relationships, and cost-code coordination, with a focus on clear communication and timely deliverables.

Qualifications

• Experience in professional writing, editing, and document production.
• Excellent organizational skills and ability to work well under pressure; managing numerous interruptions.
• Must be an effective communicator with excellent written and oral communication skills.
• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing.

Responsibilities

• Collaborate with Program and Project Management on matters of business and contractual nature, such as preparation and monitoring of project deliverables; preparation and monitoring and project reporting; and addressing performance and/or funding issues.
• Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues.
• Organize meetings and assist in preparation of briefs, plans, spreadsheets, and other materials. Document, accurately capture, and disseminate information from meetings, conversations, and presentations.
• Maintain documentation including contract repositories, ensuring compliance with contract requirements. Complete and track project deliverables such as inventory reports, quality assurance test forms, daily status reports, and disposition reports.
• Develop and maintain tracking lists for contract management to be used during compliance reviews of scope, schedule, and budget performance requirements.
• Dispatch technicians and testing systems to projects within the program to ensure proper trouble resolution in accordance with contract performance work standards.
• Assist with basic vehicle fleet management, including ordering/tracking toll passes, gas cards, registration cards, insurance cards, and periodic vehicle maintenance and inspections.
• Build and expand upon existing procurement operational processes to meet program and project goals. Manage and track the lifecycle of material procurements.
• Maintain relationships with vendors and assist management with answering questions during the establishment of new partnerships or maintenance of existing partnerships.
• Coordinate the assignment of and track project numbers and cost codes in corporate management and financial systems.
• Coordinate for establishment of user accounts in both corporate and customer systems. Maintain and safeguard user permission groups. Obtain relevant training or develop training to provide to both employees and, where merited, customers
• Design, create, lay out, and produce documentation, including information sheets, reference guides, briefs, and presentations.
• Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines.
• Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge.

Skills

Effective communicator

Multitasking

Attention to detail

Independent worker

Education

Associate's Degree with 6+ years

Bachelor's Degree with 2+ years

Tools

MS Office Suite

Job description

M.C. Dean, Inc.

in McLean, Virginia, is seeking a skilled professional to support program and project management, contract administration, and compliance across government and commercial initiatives involving complex infrastructure and cyber-physical systems. The role emphasizes documentation, reporting, procurement lifecycle management, vendor relationships, and cost-code coordination, with a focus on clear communication and timely deliverables.