Federal Admin Program Assistant — Data, Scheduling & Records

Transportation Security Careers; Valier (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Valier, IL seeks Program Assistant opportunities. Program Assistants help keep TSA offices and airport field operations organized, accurate, and running smoothly.

They support managers with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs. This role suits someone who handles detailed information and multiple assignments while communicating with different teams.

Qualifications

• Organization and attention to detail in busy office settings.
• Clear written and verbal communication.
• Data entry, tracking, and basic analysis of records.
• Proficiency with Microsoft Office and office software.
• Discretion with sensitive employee or operational information.
• Ability to manage multiple assignments accurately.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Education

No specific degree required if qualified by experience

Tools

Microsoft Office Suite

Spreadsheet software

Job description

Transportation Security Administration in Valier, IL seeks Program Assistant opportunities. Program Assistants help keep TSA offices and airport field operations organized, accurate, and running smoothly.

They support managers with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs. This role suits someone who handles detailed information and multiple assignments while communicating with different teams.