Program Assistant - TSA Admin & Operations

Travel Security Careers; Wolf Lake (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration in Wolf Lake, IL is seeking Program Assistants to provide essential administrative and program support to TSA managers and staff. You will help coordinate daily activities, track deadlines, prepare reports, and maintain electronic records and correspondence to keep operations running smoothly.

Successful candidates will demonstrate attention to detail, strong communication, and the ability to manage multiple assignments across finance, HR, scheduling,

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience using office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Communication

Data entry

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

The Transportation Security Administration in Wolf Lake, IL is seeking Program Assistants to provide essential administrative and program support to TSA managers and staff. You will help coordinate daily activities, track deadlines, prepare reports, and maintain electronic records and correspondence to keep operations running smoothly.

Successful candidates will demonstrate attention to detail, strong communication, and the ability to manage multiple assignments across finance, HR, scheduling,