Program Assistant — Streamline Office Ops & Data

Transportation Security Careers; Trenton (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Trenton is seeking a Program Assistant to keep offices and operations organized. You will support managers and staff with administrative coordination, data tracking, scheduling, and records management to ensure on-time delivery of programs.

The role involves handling multiple assignments, preparing correspondence, coordinating meetings, and assisting with various program areas.

Qualifications

• Specialized experience levels vary by pay band as per the official vacancy.
• Experience providing administrative or program support in a busy office.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and detail orientation

Written and verbal communication

Data entry and analysis

Microsoft Office or similar

Records management

Calendar and deadline coordination

Customer service

Multitasking with accuracy

Discretion with sensitive information

Tools

Microsoft Office Suite

Job description

Transportation Security Administration in Trenton is seeking a Program Assistant to keep offices and operations organized. You will support managers and staff with administrative coordination, data tracking, scheduling, and records management to ensure on-time delivery of programs.

The role involves handling multiple assignments, preparing correspondence, coordinating meetings, and assisting with various program areas.