Program Assistant: Streamline Office Ops & Data

Travel Security Careers; Saint Augustine (FL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Saint Augustine, IL seeks a Program Assistant to provide administrative and program support across offices. You will coordinate daily activities, manage records, prepare materials, and assist with payroll, HR, and scheduling tasks to keep operations on schedule.

The role emphasizes data tracking, communications with managers, and adherence to procedures while supporting multiple assignments in a busy Federal environment.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar management

Customer service

Multitasking

Discretion

Job description

Transportation Security Administration, Department of Homeland Security in Saint Augustine, IL seeks a Program Assistant to provide administrative and program support across offices. You will coordinate daily activities, manage records, prepare materials, and assist with payroll, HR, and scheduling tasks to keep operations on schedule.

The role emphasizes data tracking, communications with managers, and adherence to procedures while supporting multiple assignments in a busy Federal environment.