Program Assistant: Admin Ops & Data Tracking

Transportation Security Careers; Village of Norwood (NY); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Careers is seeking a Program Assistant for TSA operations in Norwood, NY. The role focuses on administrative coordination, data tracking, scheduling, payroll, and maintaining records to keep offices and field operations running smoothly.

You will support managers and teams, manage multiple assignments, prepare reports, and ensure accuracy and compliance with procedures. The position emphasizes detail orientation and professional communication in a busy federal environment.

Qualifications

• Administrative support experience in a busy office environment.
• Ability to track deadlines, records, and performance information.
• Proficiency with Microsoft Office and basic analysis.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Data entry

Microsoft Office

Tools

Microsoft Office Suite

Job description

Transportation Security Careers is seeking a Program Assistant for TSA operations in Norwood, NY. The role focuses on administrative coordination, data tracking, scheduling, payroll, and maintaining records to keep offices and field operations running smoothly.

You will support managers and teams, manage multiple assignments, prepare reports, and ensure accuracy and compliance with procedures. The position emphasizes detail orientation and professional communication in a busy federal environment.