Program Assistant: Office Ops & Scheduling

TSA Hiring Service; Kilbourne (LA); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration in Kilbourne, LA seeks a Program Assistant to provide administrative and program support, helping to coordinate daily activities, maintain records, and prepare communications. You will work with managers and staff to ensure accurate data tracking and timely project execution.

The role emphasizes attention to detail, organization, and professional communication, with responsibilities spanning payroll support, scheduling, and records management in a busy

Qualifications

• Administrative support experience in a busy office
• Preparing reports, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Communication

Data entry

Records management

Calendar coordination

Customer service

Time management

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Kilbourne, LA seeks a Program Assistant to provide administrative and program support, helping to coordinate daily activities, maintain records, and prepare communications. You will work with managers and staff to ensure accurate data tracking and timely project execution.

The role emphasizes attention to detail, organization, and professional communication, with responsibilities spanning payroll support, scheduling, and records management in a busy