Program Assistant: Admin & Operations (Lafayette)

Travel Security Careers; Lafayette (LA); On-site; USD 42,000 - 54,000; Full time

Job summary

Transportation Security Administration in Lafayette, LA is seeking a Program Assistant to provide comprehensive administrative support, manage schedules, and coordinate daily office activities. Responsibilities include data tracking, records management, and preparing reports and internal communications.

The role focuses on facilitating finance, HR, and scheduling tasks while maintaining accuracy and compliance.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.
• A specific college degree may not be required when qualification is based entirely on specialized experience.
• Use the exact education and experience requirements from the official vacancy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Time management

Job description

Transportation Security Administration in Lafayette, LA is seeking a Program Assistant to provide comprehensive administrative support, manage schedules, and coordinate daily office activities. Responsibilities include data tracking, records management, and preparing reports and internal communications.

The role focuses on facilitating finance, HR, and scheduling tasks while maintaining accuracy and compliance.