Program Assistant: Office Ops & Data Tracking

Transportation Security Careers; Wellston (OH); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Wellston, OK is seeking a Program Assistant to help keep offices and field operations organized and running smoothly. You will support managers and staff with administration, data tracking, scheduling, records, and correspondence, ensuring deadlines are met and information is accurate.

This role emphasizes attention to detail, ability to handle multiple tasks, and clear communication with diverse teams.

Qualifications

• Specialized office support experience preferred.
• Ability to prepare reports, spreadsheets, and presentations.
• Track deadlines, assignments, records, or performance information.
• Use office software to organize information and support multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines.
• Assist with payroll, timekeeping, finance, HR, or scheduling as needed.
• Monitor program metrics and identify discrepancies.
• Research files, records, policies, and systems.
• Support new office procedures and administrative systems.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Education

Experience may substitute formal education

Tools

Microsoft Office

Job description

Transportation Security Administration in Wellston, OK is seeking a Program Assistant to help keep offices and field operations organized and running smoothly. You will support managers and staff with administration, data tracking, scheduling, records, and correspondence, ensuring deadlines are met and information is accurate.

This role emphasizes attention to detail, ability to handle multiple tasks, and clear communication with diverse teams.