Program Assistant: Office Ops & Data Coordination

TSA Hiring Service; Granger (IN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Granger, WA is seeking a Program Assistant to provide essential administrative and program support across offices and field operations. You will coordinate daily activities, maintain records, and prepare communications to help keep programs on schedule.

The role emphasizes attention to detail, effective communication, and the ability to manage multiple assignments while ensuring accuracy and confidentiality within TSA processes and procedures.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines and performance information.
• Experience researching information in files and databases.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations from administrative findings or reports.
• Proficiency with general office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar and deadline coordination

Customer service

Multitasking with accuracy

Discretion with sensitive information

Job description

Transportation Security Administration in Granger, WA is seeking a Program Assistant to provide essential administrative and program support across offices and field operations. You will coordinate daily activities, maintain records, and prepare communications to help keep programs on schedule.

The role emphasizes attention to detail, effective communication, and the ability to manage multiple assignments while ensuring accuracy and confidentiality within TSA processes and procedures.