Program Assistant - Office Ops & Admin (Baskerville)

Travel Security Careers; Virginia; On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security seeks a Program Assistant in Baskerville, VA to keep offices organized and operations running smoothly. You will support managers and staff with admin coordination, data tracking, scheduling, and records management.

You will handle diverse tasks across finance, HR, scheduling, payroll, and other program areas, ensuring deadlines are met and information is accurate while communicating with multiple teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, or performance information.
• Proficiency researching information in files, databases, and systems.
• Ability to monitor program metrics and identify discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and help identify incomplete information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization

Attention to detail

Written comms

Verbal comms

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multi-tasking

Job description

Transportation Security Administration, Department of Homeland Security seeks a Program Assistant in Baskerville, VA to keep offices organized and operations running smoothly. You will support managers and staff with admin coordination, data tracking, scheduling, and records management.

You will handle diverse tasks across finance, HR, scheduling, payroll, and other program areas, ensuring deadlines are met and information is accurate while communicating with multiple teams.