Program Assistant: Office & Operations Support – Ocean Park

TSA Hiring Service; Ocean Park (WA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Ocean Park, WA seeks an organized Program Assistant to support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management. The role involves preparing correspondence, coordinating meetings, and ensuring deadlines are met across various program areas.

The position emphasizes precise data handling, attention to detail, and the ability to work with multiple teams while maintaining compliant and well-organized

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to coordinate multiple tasks and deadlines with accuracy.
• Proficiency with Microsoft Office and standard office software.
• Strong written and verbal communication, and data-tracking skills.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Job description

Transportation Security Administration in Ocean Park, WA seeks an organized Program Assistant to support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management. The role involves preparing correspondence, coordinating meetings, and ensuring deadlines are met across various program areas.

The position emphasizes precise data handling, attention to detail, and the ability to work with multiple teams while maintaining compliant and well-organized