Program Assistant: Admin & Data Support (East Olympia)

Travel Security Careers; East Olympia (WA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) East Olympia, WA program assistant role supporting administrative coordination, data tracking, scheduling, payroll, and records management. Responsibilities vary by assignment, with emphasis on accuracy and timely communication within TSA offices and airport operations.

Successful candidates will handle multiple tasks, maintain records, and liaise with managers and staff on a range of program areas, ensuring compliance and efficient office function.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines and manage multiple assignments.
• Proficiency with office software to organize information and support multiple tasks.
• Knowledge of payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar management

Customer service

Multitasking

Discretion

Tools

MS Office Suite

Job description

Transportation Security Administration (TSA) East Olympia, WA program assistant role supporting administrative coordination, data tracking, scheduling, payroll, and records management. Responsibilities vary by assignment, with emphasis on accuracy and timely communication within TSA offices and airport operations.

Successful candidates will handle multiple tasks, maintain records, and liaise with managers and staff on a range of program areas, ensuring compliance and efficient office function.